Policy Guide

Table of Contents

Introduction
        TCSG
        STC
State Board Policies
Enactment of State Procedures
HEOA P2P Unauthorized File Sharing Prevention Compliance
General Provisions

I. Mission and System of Governance

A. Policy: TCSG Mission Statement

A. Policy: STC Mission Statement

A. Procedure: STC Vision Statement and Strategic Goals

A. Procedure: STC Mission Statement Review/Revision Process

B. Policy: TCSG Statement of Equal Opportunity

B. Policy: STC Statement of Equal Opportunity

B. Procedure: STC Statement of Equal Opportunity

C. State Board

1. Policy: TCSG State Board Responsibilities and Authority

a. Policy: TCSG State Board Bylaws

a. Procedure: TCSG State Board Bylaws

b. Policy: TCSG Compensation and Expenses

c. Policy: TCSG Ethical Responsibilities

d. Procedure: TCSG Revision to State Board Procedure for Approving Technical College Local Board members

2. Policy: TCSG President Emeriti

2. Procedure: TCSG President Emeritus Designation

3. Policy: TCSG Naming of Buildings

D. Local Board of Directors

1. Policy: TCSG Local Board Responsibilities and Authority

1. Policy: STC Local Board Responsibilities and Authority

a. Policy: TCSG Local Board Bylaws

a. Policy: STC Local Board Bylaws

b. Policy: TCSG Compensation and Expenses

b. Procedure: TCSG Selection of Method for Reimbursement for Board-Related Expenses

2. Policy: TCSG Local Board Member Emeritus

E. Office of the Commissioner

1. Policy: TCSG Commissioner Responsibilities and Authority

2. Policy: TCSG Agency Strategic Planning

3. Policy: TCSG Technical College Accreditation

3. Policy: STC Accreditation

4. Policy: STC SACS/COC Substantive Change Notification

4. Procedure: STC SACS/COC Substantive Change Notification

F. Technical Colleges

1. Policy: TCSG Employment of Presidents

a. Procedure: TCSG Appointment of Presidents

2. Policy: TCSG Responsibilities and Authority of Technical College Presidents

2. Procedure: TCSG Presidential Responsibilities

3. Policy: TCSG Strategic Planning

3. Policy: STC Strategic Planning
II. Administration

A. Policy: TCSG Fiscal Management/Financial Overview

1. Budget

a. Policy: TCSG Annual Budget Requests and Operating Budgets

a. Procedure: STC Budget Planning

b. Policy: TCSG Transfer of Funds Among Technical Colleges

2. Accounting

a. Policy: TCSG Accounting System

b. Policy: TCSG Contract Management

c. Policy: TCSG Payroll System

d. Policy: TCSG Enterprise Funds

e. Policy: TCSG Checking Accounts for Special Projects

f. Policy: TCSG Audits

1. Procedure: TCSG State Board Audit Resolution Process

g. Funds Management

i. Policy: TCSG Bank Accounts

ii. Policy: TCSG Petty Cash Funds

iii. Policy: TCSG Georgia Sales and Use Tax

iv. Policy: TCSG Cooperative Nonprofit Organizations

iv. Policy: STC Cooperative Nonprofit Organizations

v. Policy: STC Loss of Property

h. Policy: TCSG Personal Checks

h. Procedure: TCSG Returned Check Forms

h. Procedure: TCSG Debt Collection Referral Letter to Collection Agency

h. Procedure: TCSG Debt Collection Contract for Collection of College's Unpaid Accounts

h. Procedure: STC NSF Checks

i. Policy: TCSG Indirect Cost Rate

I. Policy: STC Unclaimed Property

j. Policy: TCSG Corporate Charge Cards

B. Policy: TCSG Purchasing

B. Procedure: TCSG Purchasing Bond-Funded Goods and Services

B. Procedure: TCSG Purchasing Non-Bond-Funded Goods and Services

B. Procedure: STC Purchasing

B. Policy: STC Purchasing

C. Operational Policies

1. Policy: TCSG Maintenance for Campus Facilities

1. Policy: STC Food and Drink

1. Policy: STC Litter

2. Policy: TCSG Use of Vehicles

2. Procedure: TCSG DOAS Motor Pool

2. Procedure: STC Use of College Vehicles

2. Procedure: STC Traffic and Parking

3. Policy: TCSG Use of Campus Facilities

3. Procedure: TCSG Suggested License Agreement Form

3. Policy: STC Use of Auditorium Facilities

3. Policy: STC Use of Campus Facilities

3. Procedure: STC Student Snack Bar and Student Center

3. Procedure: STC Use of Auditorium Facilities

4. Policy: TCSG Acceptable Computer and Internet Use

4. Policy: STC Remote Access

4. Policy: STC Computer Use

4. Policy: STC Email

4. Procedure: STC Privacy Notice to Computer Users

4. Policy: STC Website

5. Policy: TCSG Use of Telecommunications Equipment

5. Policy: STC Controlling Usage of Telecommunications Equipment

6. Policy: TCSG Use of Alcohol

6. Procedure: TCSG Use of Alcoholic Beverages on Campus

6. Procedure: STC Use of Alcoholic Beverages on Campus

7. Policy: TCSG Tobacco Use

7. Policy: STC Smoking/Smokeless Tobacco

7. Procedure: STC Smoking/Smokeless Tobacco

8. Policy: TCSG Records Management

9. Policy: TCSG Inventory Management

9. Policy: STC Inventory Management

9. Procedure: STC Inventory Management

10. Policy: TCSG Firearms, Weapons, and Explosives Policy

10. Procedure: STC Firearms, Weapons, and Explosives

11. Policy: TCSG Severe Inclement Weather

11. Procedure: TCSG Severe Inclement Weather

11. Policy: STC Severe Inclement Weather

12. Policy: TCSG Real Property Acquisitions and Leases

13. Procedure: TCSG Business Email Archiving, Retention, and Investigation Procedure

14. Policy: TCSG Open Records Act

15. Procedure: STC Authorized Uses of Equipment and Supplies

D. Risk Management

1. Policy: TCSG Emergency Operations and Safety Plan

1. Policy: STC Campus Safety

2. Policy: TCSG Campus Safety

3. Environmental Compliance

a. Policy: TCSG Occupational Exposure to Blood Borne Pathogens

b. Policy: TCSG Occupational Exposure to Air Borne Pathogens/Tuberculosis

b. Procedure: TCSG Post-Exposure Follow-up for Tuberculosis/Airborne Pathogens

c. Policy: TCSG Hazardous Materials

c. Policy: STC Hazardous Materials

d. Policy: TCSG Environmental Protection

d. Procedure: TCSG Legal Developments Related to Environmental Compliance in Higher Education

4. Policy: TCSG Children or Other Dependents at Work

E. Intellectual Property

1. Policy: TCSG Intellectual Property

1. Procedure: TCSG Development of Patentable Devices/Materials or Copyrightable Materials/Media by Technical College/Department Personnel

1. Procedure: STC Intellectual Property

1. Policy: STC Intellectual Property

F. Community Relations

1. Policy: STC Advertising on the Electronic Sign

2. Policy: STC Advertising and Distribution of Materials by Non-College Entities

3. Policy: STC Solicitation

4. Policy: STC Communication with the Media

5. Procedure: STC Visitors

6. Policy: STC Public Complaint

6. Procedure: STC Public Complaint
III. Human Resources

1. Procedure: TCSG Unlawful Harassment of Staff

2. Procedure: TCSG Unlawful Harassment and Discrimination of Students

B. Policy: TCSG Recruiting and Hiring

B. Procedure: TCSG Intrasystem Recruitment

B. Procedure: TCSG Recruiting and Hiring

B. Procedure: TCSG Request to Recruit

B. Procedure: TCSG Medical and Physical Examination Program Letter

B. Procedure: TCSG Official Letter of Employment

B. Procedure: TCSG Letter of Notification to Non-selected Applicants

B. Policy: STC Recruiting and Hiring

B. Procedure: STC Recruitment and Hiring

1. Policy: TCSG Verifying Employment Eligibility

2. Policy: TCSG Medical and Physical Examination Program

2. Procedure: TCSG Medical and Physical Examination Program (MAPEP)

3. Policy: STC Faculty, Administrator, and Staff Qualifications

C. Policy: TCSG Job Descriptions

D. Policy: TCSG Categories of Employment

E. Policy: TCSG Verification of Employment

F. Policy: TCSG Employment Contracts

G. Policy: TCSG Performance Evaluation and Salary Compensation

G. Procedure: TCSG Performance Evaluation and Salary Compensation Procedures

G. Policy: STC Annual Performance Evaluation

G. Procedure: STC Performance Evaluation

H. Policy: TCSG Promotions

I. Procedure: TCSG Adverse Employment Actions

J. Policy: TCSG Reduction in Force

J. Procedure: TCSG Reduction in Force

J. Procedure: TCSG Competitive Group Plan

J. Procedure: TCSG Method of Determining Retention Credits Procedure

K. Policy: TCSG Employment of Relatives

L. Policy: TCSG Ethical Responsibilities

1. Policy: TCSG Political Activities, Election Campaigns

2. Policy: TCSG Consensual Relations

M. Procedure: TCSG Employee Grievance

1. Procedure: STC Employee Grievance

N. Policy: TCSG Personnel Files

N. Procedure: TCSG Official Personnel Files

N. Procedure: TCSG Documents to be Retained in Official Personnel Files

N. Procedure: TCSG Documents to be Maintained Separately from Official Personnel Files

N. Procedure: TCSG Notification of Purged Records

N. Procedure: STC Official Personnel Files

O. Policy: TCSG Drug-Free Workplace

P. Policy: TCSG Defense and Indemnification

P. Procedure: TCSG Defense and Indemnification

Q. Policy: TCSG Normal Working Schedule

Q. Procedure: TCSG Work Away

R. Policy: TCSG Instructional Staff Work Assignments

R. Procedure: STC Instructional Staff Work Assignments

R. Procedure: STC Faculty Council

S. Policy: TCSG Travel

T. Policy: TCSG Positive Discipline

U. Compensation and Related Benefits

1. Policy: TCSG Payroll Deductions

1. Procedure: TCSG Payroll Deductions

2. Policy: TCSG Direct Deposit of Pay

3. Policy: TCSG Overtime and Compensatory Time

3. Procedure: TCSG State Compensatory Time

3. Procedure: TCSG Example of State Compensatory Time

3. Procedure: TCSG Fair Labor Standards Act

4. Policy: TCSG Flexible Benefits Programs

5. Policy: TCSG Retirement

6. Policy: TCSG Leave

6. Procedure: TCSG Military Leave

6. Procedure: TCSG Accrued Leave

6. Procedure: TCSG Family and Medical Leave Act Leave

6. Procedure: TCSG Leave Donation

6. Procedure: TCSG Leave of Absence Without Pay

6. Procedure: TCSG Miscellaneous Leave

7. Procedure: TCSG FMLA

8. Policy: TCSG Staff Development

8. Procedure: TCSG Staff Development Procedures

8. Policy: STC Staff Development

8. Procedure: STC Staff Development

9. Policy: TCSG Holidays

9. Procedure: TCSG Holidays

9. Policy: STC Official Holidays

10. Policy: TCSG Workers' Compensation

10. Procedure: TCSG Workers' Compensation - Reporting an Accident

10. Procedure: TCSG Incident Report Form for Workers' Compensation

11. Policy: TCSG Tuition Remission and Reimbursement for Approved Staff Development

12. Procedure: TCSG Other Employment

V. Policy: TCSG Gifts

W. Policy: TCSG Background Investigations

X. Procedure: TCSG Workplace Violence

Y. Procedure: TCSG Driver Qualification

Y. Procedure: STC Driver Qualification

Z. Procedure: TCSG Employee Assistance Program
IV. Academic Administration

C. Policy: TCSG Academic Freedom

C. Procedure: STC Academic Freedom

D. Policy: TCSG Institutional, General Program and Program Specific Standards

D. Procedure: STC Class Schedules

E. Policy: TCSG Technical Advisory Committees

E. Policy: STC Advisory Committees

F. Policy: TCSG Service Delivery Areas

G. Policy: TCSG Technical College Calendars

G. Procedure: STC Calendar

H. Policy: TCSG Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs

I. Policy: TCSG Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates

I. Procedure: TCSG A Guarantee of Training to Georgia's Employers

I. Procedure: TCSG Claim Report Procedures

J. Policy: TCSG Articulation and Transfer

J. Policy: STC Advanced Placement

K. Policy: TCSG Cooperative Programs with Regents' Institutions

L. Policy: TCSG College Campuses

L. Procedure: TCSG College Campuses

M. Policy: TCSG Live Work Projects

M. Policy: STC Live Work Projects

M. Procedure: STC Business Office Procedure for Live Work Projects

N. Policy: TCSG Non-Credit Instruction

N. Policy: STC Non-Credit Instruction

O. Policy: TCSG Quick Start

P. Policy: TCSG Programs for Adult Literacy

Q. Policy: TCSG General Education Development (GED) Testing and Diplomas

R. Policy: TCSG Program Approval and Termination

R. Procedure: TCSG Approval and Termination Procedures

R. Procedure: STC Adding, Deleting, and Revising Programs

S. Policy: STC Library Materials Selection

S. Procedure: STC Library Materials Selection

T. Policy: STC Faculty Responsibilities for Academic and Governance Matters

U. Policy: STC Proctoring

U. Procedure: STC Proctoring
V. Student Affairs

B. Policy: STC Uniforms

B. Policy: STC Attendance

B. Procedure: STC Uniforms

B. Procedure: STC Attendance

B. Admissions and Assessment

1. Policy: TCSG Admissions

1. Policy: STC Learning Support

2. Policy: TCSG Assessment

2. Policy: STC Assessment

2. Procedure: STC Assessment

3. Policy: TCSG Residency

3. Procedure: TCSG Residency

3. Procedure: TCSG Waiver of Student Tuition and Fees

C. Policy: TCSG Student Handbooks

C. Procedure: TCSG Summary of Student Notification Requirements

D. Procedure: TCSG Model Student Conduct Codes

D. Policy: STC Student Conduct Code

1. Procedure: TCSG Student Disciplinary Policy and Procedure

E. Policy: TCSG Drug-Free Schools and Communities Act

E. Procedure: TCSG Drug-Free Schools and Campuses Regulations (34 C.F.R. 86) Compliance Checklist

F. Policy: TCSG Satisfactory Academic Progress

F. Policy: STC Satisfactory Academic Progress

G. Policy: TCSG Student Grade Point Average

G. Policy: STC Grade Point Average

H. Policy: TCSG Academic Standards, Evaluations, and Appeals

I. Policy: TCSG Field Trips

I. Policy: STC Field Trips

J. Policy: TCSG Student Records

J. Procedure: TCSG Department Procedures for Student Records

J. Policy: STC Student Records

K. Policy: TCSG Student Tuition and Fees

K. Procedure: STC Books and Supplies

K. Policy: STC Student Tuition and Fees

L. Policy: TCSG National Emergencies

M. Policy: TCSG Student Accident Insurance

O. Policy: TCSG Campus Security

O. Procedure: TCSG Procedures for Implementation of the Jeanne Clery Disclosure Act

P. Policy: TCSG Student Organizations and Activities

P. Procedure: STC Fund Raising for Student Activities and Clubs

Q. Policy: TCSG Student Activity Fund

Q. Procedure: TCSG Student Activity Fund

S. Policy: TCSG Student Housing

1. Policy: TCSG Residence Hall Room Entry and Search

T. Policy: TCSG Technical College System of Georgia Student Records Retention Schedule