Technical College System of Georgia
Policy Manual
 TCSG & STC Procedures

Table of Contents


Search for a policy or procedure in one of two ways:

    

Southeastern Technical College adheres to the policies, procedures, and guidelines developed by the State Board of the Technical College System of Georgia (SBTCSG). 
STC develops procedures to ensure specific methods are employed to express TCSG policies in day-to-day operations.
STC Procedures Revised - Effective May 1, 2014

Introduction
       
        Policy - Development, Approval and Review of TCSG Policies and Procedures

        Procedure - Development, Approval and Review of TCSG Policies and Procedures

           
State Board Policy Format

            TCSG Procedure Format                

        Procedure - HEOA P2P Unauthorized File Sharing Prevention Compliance

        General Provisions

I. Mission and System of Governance

A. Policy: TCSG Mission Statement

A. Procedure: STC Vision Statement and Strategic Goals

A. Procedure: STC Mission Statement with Review/Revision Process

B. Policy: TCSG Statement of Equal Opportunity

B. Procedure: STC Statement of Equal Opportunity

C. State Board

1. Policy: TCSG State Board Responsibilities and Authority

a. Policy: TCSG State Board Bylaws

a. Procedure: TCSG State Board Bylaws

b. Policy: TCSG Compensation and Expenses

c. Policy: TCSG Ethical Responsibilities

d. Procedure: TCSG Revision to State Board Procedure for Approving Technical College Local Board members

2. Policy: TCSG President Emeriti

2. Procedure: TCSG President Emeritus Designation

3. Policy: TCSG Naming of Buildings

D. Local Board of Directors

1. Policy: TCSG Local Board Responsibilities and Authority

1. Procedure: STC Local Board Responsibilities and Authority

a. Policy: TCSG Local Board Bylaws

i. Procedure: STC Local Board Bylaws

b. Policy: TCSG Compensation and Expenses

i. Procedure: TCSG Selection of Method for Reimbursement for Board-Related Expenses

2. Policy: TCSG Local Board Member Emeritus

E. Office of the Commissioner

1. Policy: TCSG Commissioner Responsibilities and Authority

2. Policy: TCSG Agency Strategic Planning

3. Policy: TCSG Technical College Accreditation

3. Procedure: STC Accreditation

3. Procedure: STC SACSCOC Substantive Change Notification

F. Technical Colleges

1. Policy: TCSG Employment of Presidents

a. Procedure: TCSG Appointment of Presidents

2. Policy: TCSG Responsibilities and Authority of Technical College Presidents

2. Procedure: TCSG Presidential Responsibilities

3. Policy: TCSG Strategic Planning

3. Exhibit: STC Strategic Plan
II. Administration

A. Fiscal Management

A. Policy: TCSG Financial Overview

1. Budget

a. Policy: TCSG Annual Budget Requests and Operating Budgets

i. Procedure: STC Budget Planning

b. Policy: TCSG Transfer of Funds Among Technical Colleges

2. Accounting

a. Policy: TCSG Accounting System

b. Policy: TCSG Contract Management

c. Policy: TCSG Payroll System

d. Policy: TCSG Enterprise Funds

e. Policy: TCSG Audits

1. Procedure: TCSG State Board Audit Resolution Process

f. Funds Management

i. Policy: TCSG Bank Accounts

ii. Policy: TCSG Petty Cash Funds

iii. Policy: TCSG Georgia Sales and Use Tax

iv. Policy: TCSG Cooperative Nonprofit Organizations

iv. Procedure: STC Cooperative Nonprofit Organizations

v. Policy: TCSG Instructional Live Work Projects

v. Procedure: STC Business Office Procedures for Live Work Projects

g. Policy: TCSG Personal Checks

ii. Procedure: STC Loss of Property

h. Policy: TCSG Indirect Cost Rate

i. Policy: TCSG Corporate Charge Cards

i. Procedure: STC Unclaimed Property

B. Purchasing

1. Policy: TCSG Purchasing

i. Procedure: STC Purchasing

C. Operational Policies

1. Policy: TCSG Maintenance for Campus Facilities

i. Procedure: STC Litter

i. Procedure: STC Food and Drink

2. Policy: TCSG Use of Vehicles

2. Procedure: TCSG DOAS Motor Pool

i. Procedure: STC Use of College Vehicles

ii. Procedure: STC Traffic and Parking

3. Policy: TCSG Use of Campus Facilities

3. Procedure: TCSG Suggested License Agreement Form

i. Procedure: STC Use of Auditorium Facilities

ii. Procedure: STC Use of Campus Facilities for Community Projects

iii. Procedure: STC Student Snack Bar and Student Center

4. Policy: TCSG Acceptable Computer and Internet Use

4. Procedure: STC Privacy Notice to Computer Users

4. Procedure: STC Computer Use

4. Procedure: STC Email

4. Procedure: STC Remote Access

4. Procedure: STC Website

5. Policy: TCSG Use of Telecommunications Equipment

5. Procedure: STC Controlling Usage of Telecommunications Equipment

6. Policy: TCSG Alcohol on Campus

6. Procedure: TCSG Use of Alcoholic Beverages on Campus

6. Procedure: STC Use of Alcoholic Beverages on Campus

7. Policy: TCSG Tobacco Use

7. Procedure: STC Smoking/Smokeless Tobacco

8. Policy: TCSG Records Management

9. Policy: TCSG Inventory Management

9. Procedure: STC Inventory Management

10. Policy: TCSG Firearms, Weapons, and Explosives

10. Procedure: STC Firearms, Weapons, and Explosives

11. Policy: TCSG Severe Inclement Weather

11. Procedure: TCSG Severe Inclement Weather

11. Procedure: STC Severe Inclement Weather

12. Policy: TCSG Real Property Acquisitions and Leases

13. Procedure: TCSG Business Email Archiving, Retention, and Investigation Procedure

14. Policy: TCSG Open Records Act

15. Policy: TCSG Environmental Protection

D. Emergency Preparedness, Health, Safety and Security

D. Policy: TCSG Emergency Preparedness, Health, Safety and Security

1. Procedure: TCSG Emergency Operations Plan

i. Exhibit: STC Emergency Operations Plan

ii. Exhibit: STC Safety and Security Manual

2. Procedure: TCSG Business Continuity Plan

3. Procedure: TCSG Exposure Control Plan

4. Procedure: TCSG Hazard Communication Program Plan and Hazardous Chemical Inventory

c. Exhibit: STC Hazard Communication Program Plan

5. Procedure: TCSG Security

E. Intellectual Property

1. Policy: TCSG Intellectual Property

1. Procedure: STC Intellectual Property

1. Procedure: TCSG Development of Patentable Devices/Materials or Copyrightable Materials/Media by Technical College/Department Personnel

F. Identity Theft Prevention

1. Policy: TCSG Identifty Theft Prevention

G. Community Relations

1. Procedure: STC Advertising on the Electronic Sign

2. Procedure: STC Advertising and Distribution of Materials by Non-College Entities

3. Procedure: STC Solicitation

4. Procedure: STC Communication with the Media

5. Procedure: STC Visitors

6. Procedure: STC Public Complaint
III. Human Resources

A. Policy: TCSG Statement of Equal Opportunity

1. Procedure: TCSG Unlawful Harassment of Staff

B. Policy: TCSG Recruiting and Hiring

B. Procedure: TCSG Official Letter of Employment

B. Procedure: TCSG Intrasystem Recruitment

B. Procedure: TCSG Recruiting and Hiring

B. Procedure: TCSG Request to Recruit

B. Procedure: TCSG Medical and Physical Examination Program Letter

B. Procedure: TCSG Letter of Notification to Non-selected Applicants

B. Procedure: STC Recruitment and Hiring

1. Policy: TCSG Verifying Employment Eligibility

2. Policy: TCSG Medical and Physical Examination Program

2. Procedure: TCSG Medical and Physical Examination Program (MAPEP)

3. Procedure: STC Faculty, Administrator, and Staff Qualifications

C. Policy: TCSG Job Descriptions

D. Policy: TCSG Categories of Employment

E. Policy: TCSG Verification of Employment

F. Policy: TCSG Employment Contracts

G. Policy: TCSG Performance Management

G. Procedure: TCSG Performance Evaluation and Salary Compensation Procedures

G. Procedure: STC Performance Evaluation

H. Policy: TCSG Promotions

I. Procedure: TCSG Adverse Employment Actions

J. Policy: TCSG Reduction in Force

J. Procedure: TCSG Competitive Group Plan

J. Procedure: TCSG Method of Determining Retention Credits Procedure

J. Procedure: TCSG Reduction in Force

K. Policy: TCSG Employment of Relatives

L. Policy: TCSG Ethics and Standards of Conduct for Employees

1. Proc: TCSG Political Activities, Election Campaigns

2. Policy: TCSG Consensual Relations

3. Procedure: TCSG Gifts, Honoraria, and Expenses

4. Procedure: TCSG Standards of Business Conduct

M. Policy: TCSG Employee Complaint Resolution Policy

1. Procedure: TCSG Employee Complaint Resolution Procedure

1. Procedure: STC Employee Complaint Resolution Procedure

N. Policy: TCSG Personnel Files

N. Procedure: TCSG Documents to be Retained in Official Personnel Files

N. Procedure: TCSG Documents to be Maintained Separately from Official Personnel Files

N. Procedure: TCSG Official Personnel Files

N. Procedure: TCSG Notification of Purged Records

N. Procedure: STC Official Personnel Files

O. Policy: TCSG Drug-Free Workplace

1. Procedure: TCSG Drug and Alcohol Testing Procedure

P. Policy: TCSG Defense and Indemnification

P. Procedure: TCSG Defense and Indemnification

Q. Policy: TCSG Official Business Hours and Work Schedules

Q. Procedure: TCSG Official Business Hours and Work Schedules

R. Policy: TCSG Instructional Staff Work Assignments

R. Procedure: STC Instructional Staff Work Assignments

R. Procedure: STC Faculty Council

S. Policy: TCSG Travel

T. Policy: TCSG Positive Discipline

U. Compensation and Related Benefits

1. Policy: TCSG Payroll Deductions

1. Procedure: TCSG Payroll Deductions

2. Policy: TCSG Direct Deposit of Pay

3. Policy: TCSG Working Hours, Overtime, and Compensatory Time

3. Procedure: TCSG Fair Labor Standards Act

3. Procedure: TCSG State Compensatory Time

3. Procedure: TCSG Example of State Compensatory Time

3. Procedure: TCSG Working Hours, Overtime, and Compensatory Time

4. Policy: TCSG Flexible Benefits Programs

5. Policy: TCSG Retirement

6. Policy: TCSG Leave

6. Procedure: TCSG Family and Medical Leave Act Leave

6. Procedure: TCSG Miscellaneous Leave

6. Procedure: TCSG Military Leave

6. Procedure: TCSG Leave Donation

6. Procedure: TCSG Accrued Leave

6. Procedure: TCSG Leave of Absence Without Pay

7. Procedure: TCSG FMLA

8. Policy: TCSG Staff Development

8. Procedure: TCSG Staff Development Procedures

8. Procedure: STC Staff Development

9. Policy: TCSG Holidays

9. Procedure: TCSG Holidays

9. Procedure: STC Official Holidays

10. Policy: TCSG Workers' Compensation and Return to Work

10. Procedure: TCSG Workers' Compensation and Return to Work

11. Policy: TCSG Tuition Remission and Reimbursement for Approved Staff Development

12. Procedure: TCSG Other Employment

13. Procedure: TCSG Reasonable Accommodations in Employment

V. Reserved

W. Policy: TCSG Background Investigations

1. Procedure: TCSG Background Investigations

X. Procedure: TCSG Workplace Violence

Y. Procedure: TCSG Driver Qualification

Y. Procedure: STC Driver Qualification

Z. Procedure: TCSG Employee Assistance Program
IV. Academic Administration

A. Policy: TCSG Mission Statement

B. Policy: TCSG Statement of Equal Opportunity

C. Policy: TCSG Academic Freedom

C. Procedure: STC Academic Freedom

D. Policy: TCSG Institutional, General Program and Program Specific Standards

D. Procedure: STC Class Schedules

E. Policy: TCSG Technical Advisory Committees

E. Procedure: STC Advisory Committees

F. Policy: TCSG Service Delivery Areas

G. Policy: TCSG Technical College Calendars

G. Procedure: STC Calendar

H. Policy: TCSG Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs

H. Procedure: STC Credit Hours

H. Procedure: STC Online and Hybrid Course Credit Hour Assignment Procedure

I. Policy: TCSG Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates

I. Procedure: TCSG Claim Report Procedures

I. Procedure: TCSG A Guarantee of Training to Georgia's Employers

J. Policy: TCSG Articulation and Transfer

J. Procedure: STC Advanced Placement

K. Policy: TCSG Cooperative Programs with Regents' Institutions

L. Policy: TCSG College Campuses

L. Procedure: TCSG College Campuses

M. Policy: TCSG Live Work Projects

M. Procedure: STC Business Office Procedure for Live Work Projects

M. Exhibit: STC Live Work Projects

N. Policy: TCSG Non-Credit Instruction

N. Procedure: STC Non-Credit Instruction

O. Policy: TCSG Quick Start

P. Policy: TCSG Programs for Adult Literacy

Q. Policy: TCSG General Education Development (GED) Testing and Diplomas

R. Policy: TCSG Program Approval and Termination

R. Procedure: TCSG Approval and Termination Procedures

R. Procedure: STC Adding, Deleting, and Revising Programs

S. Procedure: STC Library Materials Selection

T. Procedure: STC Faculty Responsibilities for Academic and Governance Matters

U. Procedure: STC Proctoring
V. Student Affairs

A. Policy: TCSG Statement of Equal Opportunity

1. Procedure: TCSG Unlawful Harassment and Discrimination of Students

B. Policy: TCSG Admissions and Assessment

B. Procedure: STC Attendance

B. Procedure: STC Uniforms

1. Policy: TCSG Admissions Requirements

1. Procedure: STC Learning Support

2. Policy: TCSG Assessment

2. Procedure: STC Assessment

3. Policy: TCSG Residency

3. Procedure: TCSG Residency

3. Procedure: TCSG Waiver of Student Tuition and Fees

C. Policy: TCSG Student Handbooks

C. Procedure: TCSG Summary of Student Notification Requirements

D. Model Student Conduct Codes

1. Procedure: TCSG Student Disciplinary Policy and Procedure

2. Procedure: TCSG Student Conduct Codes

2. Procedure: STC Student Conduct Code

2. Exhibit: STC Conduct Complaint Form

E. Policy: TCSG Drug-Free Schools and Communities Act

E. Procedure: TCSG Drug-Free Schools and Campuses Regulations (34 C.F.R. 86) Compliance Checklist

F. Policy: TCSG Satisfactory Academic Progress

F. Procedure: STC Satisfactory Academic Progress

G. Policy: TCSG Student Grade Point Average

G. Procedure: TCSG Student Grade Point Average

G. Procedure: STC Grade Point Average

H. Policy: TCSG Academic Standards, Evaluations, and Appeals

I. Policy: TCSG Field Trips

I. Procedure: STC Field Trips

J. Policy: TCSG Student Records

J. Procedure: TCSG Department Procedures for Student Records

J. Procedure: STC Student Records

K. Policy: TCSG Student Tuition and Fees

1. Procedure: TCSG Student Tuition and Fees

1. Procedure: STC Student Tuition and Fees

1. Procedure: STC Books and Supplies

L. Policy: TCSG National Emergencies

M. Policy: TCSG Student Accident Insurance

N. Policy: TCSG Student Organizations and Activities

N. Procedure: STC Fund Raising for Student Activities and Clubs

P. Procedure: TCSG Student Grievances

1. Policy: TCSG Academic Appeals

Q. Policy: TCSG Student Housing

1. Procedure: TCSG Residence Hall Room Entry and Search

R. Policy: TCSG Student Records Retention Schedule

S. Policy: TCSG Student Athletics

1. Procedure: TCSG Student Athletics