Policy Guide

Table of Contents

Introduction
        Southeastern Technical College Introduction - Development and Approval of Policy and Procedure
        Policy - Development, Approval and Review of TCSG Policies and Procedures
        Procedure - Development, Approval and Review of TCSG Policies and Procedures
            State Board Policy Format
            TCSG Procedure Format                
        Procedure - HEOA P2P Unauthorized File Sharing Prevention Compliance
        General Provisions

I. Mission and System of Governance

A. Policy: TCSG Mission Statement

A. Policy: STC Mission Statement

A. Procedure: STC Mission Statement Review/Revision Process

A. Procedure: STC Vision Statement and Strategic Goals

B. Policy: TCSG Statement of Equal Opportunity

B. Policy: STC Statement of Equal Opportunity

B. Procedure: STC Statement of Equal Opportunity

C. State Board

1. Policy: TCSG State Board Responsibilities and Authority

a. Policy: TCSG State Board Bylaws

a. Procedure: TCSG State Board Bylaws

b. Policy: TCSG Compensation and Expenses

c. Policy: TCSG Ethical Responsibilities

d. Procedure: TCSG Revision to State Board Procedure for Approving Technical College Local Board members

2. Policy: TCSG President Emeriti

2. Procedure: TCSG President Emeritus Designation

3. Policy: TCSG Naming of Buildings

D. Local Board of Directors

1. Policy: TCSG Local Board Responsibilities and Authority

1. Policy: STC Local Board Responsibilities and Authority

a. Policy: TCSG Local Board Bylaws

a. Policy: STC Local Board Bylaws

b. Policy: TCSG Compensation and Expenses

b. Procedure: TCSG Selection of Method for Reimbursement for Board-Related Expenses

2. Policy: TCSG Local Board Member Emeritus

E. Office of the Commissioner

1. Policy: TCSG Commissioner Responsibilities and Authority

2. Policy: TCSG Agency Strategic Planning

3. Policy: TCSG Technical College Accreditation

3. Policy: STC Accreditation

4. Policy: STC SACS/COC Substantive Change Notification

4. Procedure: STC SACS/COC Substantive Change Notification

F. Technical Colleges

1. Policy: TCSG Employment of Presidents

a. Procedure: TCSG Appointment of Presidents

2. Policy: TCSG Responsibilities and Authority of Technical College Presidents

2. Procedure: TCSG Presidential Responsibilities

3. Policy: TCSG Strategic Planning

3. Policy: STC Strategic Planning
II. Administration

A. Policy: TCSG Fiscal Management/Financial Overview

1. Budget

a. Policy: TCSG Annual Budget Requests and Operating Budgets

a. Procedure: STC Budget Planning

b. Policy: TCSG Transfer of Funds Among Technical Colleges

2. Accounting

a. Policy: TCSG Accounting System

b. Policy: TCSG Contract Management

c. Policy: TCSG Payroll System

d. Policy: TCSG Enterprise Funds

e. Policy: TCSG Audits

1. Procedure: TCSG State Board Audit Resolution Process

f. Funds Management

i. Policy: TCSG Bank Accounts

ii. Policy: TCSG Petty Cash Funds

iii. Policy: TCSG Georgia Sales and Use Tax

iv. Policy: TCSG Cooperative Nonprofit Organizations

iv. Policy: STC Cooperative Nonprofit Organizations

v. Policy: TCSG Instructional Live Work Projects

g. Policy: TCSG Personal Checks

v. Policy: STC Loss of Property

h. Policy: TCSG Indirect Cost Rate

i. Policy: TCSG Corporate Charge Cards

i. Policy: STC Unclaimed Property

B. Policy: TCSG Purchasing

B. Procedure: TCSG Purchasing Bond-Funded Goods and Services

B. Procedure: TCSG Purchasing Non-Bond-Funded Goods and Services

B. Policy: STC Purchasing

B. Procedure: STC Purchasing

C. Operational Policies

1. Policy: TCSG Maintenance for Campus Facilities

1. Policy: STC Litter

1. Policy: STC Food and Drink

2. Policy: TCSG Use of Vehicles

2. Procedure: TCSG DOAS Motor Pool

2. Procedure: STC Use of College Vehicles

2. Procedure: STC Traffic and Parking

3. Policy: TCSG Use of Campus Facilities

3. Procedure: TCSG Suggested License Agreement Form

3. Policy: STC Use of Auditorium Facilities

3. Policy: STC Use of Campus Facilities

3. Procedure: STC Student Snack Bar and Student Center

3. Procedure: STC Use of Auditorium Facilities

4. Policy: TCSG Acceptable Computer and Internet Use

4. Policy: STC Remote Access

4. Policy: STC Email

4. Policy: STC Computer Use

4. Policy: STC Website

4. Procedure: STC Privacy Notice to Computer Users

5. Policy: TCSG Use of Telecommunications Equipment

5. Policy: STC Controlling Usage of Telecommunications Equipment

6. Policy: TCSG Alcohol on Campus

6. Procedure: TCSG Use of Alcoholic Beverages on Campus

6. Procedure: STC Use of Alcoholic Beverages on Campus

7. Policy: TCSG Tobacco Use

7. Policy: STC Smoking/Smokeless Tobacco

7. Procedure: STC Smoking/Smokeless Tobacco

8. Policy: TCSG Records Management

9. Policy: TCSG Inventory Management

9. Procedure: STC Inventory Management

9. Policy: STC Inventory Management

10. Policy: TCSG Firearms, Weapons, and Explosives Policy

10. Procedure: STC Firearms, Weapons, and Explosives

11. Policy: TCSG Severe Inclement Weather

11. Procedure: TCSG Severe Inclement Weather

11. Policy: STC Severe Inclement Weather

12. Policy: TCSG Real Property Acquisitions and Leases

13. Procedure: TCSG Business Email Archiving, Retention, and Investigation Procedure

14. Policy: TCSG Open Records Act

15. Procedure: STC Authorized Uses of Equipment and Supplies

D. Risk Management

1. Policy: TCSG Emergency Operations and Safety Plan

2. Policy: TCSG Campus Safety

2. Policy: STC Campus Safety

3. Environmental Compliance

a. Policy: TCSG Occupational Exposure to Blood Borne Pathogens

b. Policy: TCSG Occupational Exposure to Air Borne Pathogens/Tuberculosis

b. Procedure: TCSG Post-Exposure Follow-up for Tuberculosis/Airborne Pathogens

c. Policy: TCSG Hazardous Materials

c. Policy: STC Hazardous Materials

d. Policy: TCSG Environmental Protection

d. Procedure: TCSG Legal Developments Related to Environmental Compliance in Higher Education

4. Policy: TCSG Children or Other Dependents at Work

E. Intellectual Property

1. Policy: TCSG Intellectual Property

1. Procedure: TCSG Development of Patentable Devices/Materials or Copyrightable Materials/Media by Technical College/Department Personnel

1. Procedure: STC Intellectual Property

1. Policy: STC Intellectual Property

F. Identity Theft Prevention

1. Policy: TCSG Identifty Theft Prevention

G. Community Relations

1. Policy: STC Advertising on the Electronic Sign

2. Policy: STC Advertising and Distribution of Materials by Non-College Entities

3. Policy: STC Solicitation

4. Policy: STC Communication with the Media

5. Procedure: STC Visitors

6. Policy: STC Public Complaint

6. Procedure: STC Public Complaint
III. Human Resources

A. Policy: TCSG Statement of Equal Opportunity

1. Procedure: TCSG Unlawful Harassment of Staff

B. Policy: TCSG Recruiting and Hiring

B. Procedure: TCSG Letter of Notification to Non-selected Applicants

B. Procedure: TCSG Recruiting and Hiring

B. Procedure: TCSG Request to Recruit

B. Procedure: TCSG Medical and Physical Examination Program Letter

B. Procedure: TCSG Official Letter of Employment

B. Procedure: TCSG Intrasystem Recruitment

B. Policy: STC Recruiting and Hiring

B. Procedure: STC Recruitment and Hiring

1. Policy: TCSG Verifying Employment Eligibility

2. Policy: TCSG Medical and Physical Examination Program

2. Procedure: TCSG Medical and Physical Examination Program (MAPEP)

3. Policy: STC Faculty, Administrator, and Staff Qualifications

C. Policy: TCSG Job Descriptions

D. Policy: TCSG Categories of Employment

E. Policy: TCSG Verification of Employment

F. Policy: TCSG Employment Contracts

G. Policy: TCSG Performance Evaluation and Salary Compensation

G. Procedure: TCSG Performance Evaluation and Salary Compensation Procedures

G. Policy: STC Annual Performance Evaluation

G. Procedure: STC Performance Evaluation

H. Policy: TCSG Promotions

I. Procedure: TCSG Adverse Employment Actions

J. Policy: TCSG Reduction in Force

J. Procedure: TCSG Method of Determining Retention Credits Procedure

J. Procedure: TCSG Reduction in Force

J. Procedure: TCSG Competitive Group Plan

K. Policy: TCSG Employment of Relatives

L. Policy: TCSG Ethical Responsibilities

1. Policy: TCSG Political Activities, Election Campaigns

2. Policy: TCSG Consensual Relations

3. Procedure: TCSG Gifts, Honoraria, and Expenses

4. Procedure: TCSG Standards of Business Conduct

M. Policy: TCSG Employee Complaint Resolution Policy

1. Procedure: TCSG Employee Complaint Resolution Procedure

1. Procedure: STC Employee Complaint Resolution Procedure

N. Policy: TCSG Personnel Files

N. Procedure: TCSG Official Personnel Files

N. Procedure: TCSG Notification of Purged Records

N. Procedure: TCSG Documents to be Retained in Official Personnel Files

N. Procedure: TCSG Documents to be Maintained Separately from Official Personnel Files

N. Procedure: STC Official Personnel Files

O. Policy: TCSG Drug-Free Workplace

1. Procedure: TCSG Drug and Alcohol Testing Procedure

P. Policy: TCSG Defense and Indemnification

P. Procedure: TCSG Defense and Indemnification

Q. Policy: TCSG Official Business Hours and Work Schedules

Q. Procedure: TCSG Work Away

R. Policy: TCSG Instructional Staff Work Assignments

R. Procedure: STC Faculty Council

R. Procedure: STC Instructional Staff Work Assignments

S. Policy: TCSG Travel

T. Policy: TCSG Positive Discipline

U. Compensation and Related Benefits

1. Policy: TCSG Payroll Deductions

1. Procedure: TCSG Payroll Deductions

2. Policy: TCSG Direct Deposit of Pay

3. Policy: TCSG Overtime and Compensatory Time

3. Procedure: TCSG Example of State Compensatory Time

3. Procedure: TCSG State Compensatory Time

3. Procedure: TCSG Fair Labor Standards Act

4. Policy: TCSG Flexible Benefits Programs

5. Policy: TCSG Retirement

6. Policy: TCSG Leave

6. Procedure: TCSG Leave Donation

6. Procedure: TCSG Accrued Leave

6. Procedure: TCSG Family and Medical Leave Act Leave

6. Procedure: TCSG Military Leave

6. Procedure: TCSG Miscellaneous Leave

6. Procedure: TCSG Leave of Absence Without Pay

7. Procedure: TCSG FMLA

8. Policy: TCSG Staff Development

8. Procedure: TCSG Staff Development Procedures

8. Policy: STC Staff Development

8. Procedure: STC Staff Development

9. Policy: TCSG Holidays

9. Procedure: TCSG Holidays

9. Policy: STC Official Holidays

10. Policy: TCSG Workers' Compensation

10. Procedure: TCSG Incident Report Form for Workers' Compensation

10. Procedure: TCSG Workers' Compensation - Reporting an Accident

11. Policy: TCSG Tuition Remission and Reimbursement for Approved Staff Development

12. Procedure: TCSG Other Employment

V. Policy: TCSG Ethical Responsibilities

W. Policy: TCSG Background Investigations

X. Procedure: TCSG Workplace Violence

Y. Procedure: TCSG Driver Qualification

Y. Procedure: STC Driver Qualification

Z. Procedure: TCSG Employee Assistance Program
IV. Academic Administration

A. Policy: TCSG Mission Statement

B. Policy: TCSG Statement of Equal Opportunity

C. Policy: TCSG Academic Freedom

C. Procedure: STC Academic Freedom

D. Policy: TCSG Institutional, General Program and Program Specific Standards

D. Procedure: STC Class Schedules

E. Policy: TCSG Technical Advisory Committees

E. Policy: STC Advisory Committees

F. Policy: TCSG Service Delivery Areas

G. Policy: TCSG Technical College Calendars

G. Procedure: STC Calendar

H. Policy: TCSG Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs

H. Policy: STC Credit Hours

H. Procedure: STC Online and Hybrid Course Credit Hour Assignment Procedure

I. Policy: TCSG Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates

I. Procedure: TCSG A Guarantee of Training to Georgia's Employers

I. Procedure: TCSG Claim Report Procedures

J. Policy: TCSG Articulation and Transfer

J. Policy: STC Advanced Placement

K. Policy: TCSG Cooperative Programs with Regents' Institutions

L. Policy: TCSG College Campuses

L. Procedure: TCSG College Campuses

M. Policy: TCSG Live Work Projects

M. Policy: STC Live Work Projects

M. Procedure: STC Business Office Procedure for Live Work Projects

N. Policy: TCSG Non-Credit Instruction

N. Policy: STC Non-Credit Instruction

O. Policy: TCSG Quick Start

P. Policy: TCSG Programs for Adult Literacy

Q. Policy: TCSG General Education Development (GED) Testing and Diplomas

R. Policy: TCSG Program Approval and Termination

R. Procedure: TCSG Approval and Termination Procedures

R. Procedure: STC Adding, Deleting, and Revising Programs

S. Policy: STC Library Materials Selection

S. Procedure: STC Library Materials Selection

T. Policy: STC Faculty Responsibilities for Academic and Governance Matters

U. Policy: STC Proctoring

U. Procedure: STC Proctoring
V. Student Affairs

A. Policy: TCSG Statement of Equal Opportunity

1. Policy: TCSG Unlawful Harassment and Discrimination of Students

B. Admissions and Assessment

B. Policy: STC Attendance

B. Policy: STC Uniforms

B. Procedure: STC Attendance

B. Procedure: STC Uniforms

1. Policy: TCSG Admissions

1. Policy: STC Learning Support

2. Policy: TCSG Assessment

2. Policy: STC Assessment

2. Procedure: STC Assessment

3. Policy: TCSG Residency

3. Procedure: TCSG Residency

3. Procedure: TCSG Waiver of Student Tuition and Fees

C. Policy: TCSG Student Handbooks

C. Procedure: TCSG Summary of Student Notification Requirements

D. Procedure: TCSG Model Student Conduct Codes

D. Policy: STC Student Conduct Code

1. Procedure: TCSG Student Disciplinary Policy and Procedure

E. Policy: TCSG Drug-Free Schools and Communities Act

E. Procedure: TCSG Drug-Free Schools and Campuses Regulations (34 C.F.R. 86) Compliance Checklist

F. Policy: TCSG Satisfactory Academic Progress

F. Policy: STC Satisfactory Academic Progress

G. Policy: TCSG Student Grade Point Average

G. Policy: STC Grade Point Average

H. Policy: TCSG Academic Standards, Evaluations, and Appeals

I. Policy: TCSG Field Trips

I. Policy: STC Field Trips

J. Policy: TCSG Student Records

J. Procedure: TCSG Department Procedures for Student Records

J. Policy: STC Student Records

K. Policy: TCSG Student Tuition and Fees

K. Procedure: STC Books and Supplies

K. Policy: STC Student Tuition and Fees

L. Policy: TCSG National Emergencies

M. Policy: TCSG Student Accident Insurance

O. Policy: TCSG Campus Security

O. Procedure: TCSG Procedures for Implementation of the Jeanne Clery Disclosure Act

O. Policy: STC Use of Force

P. Policy: TCSG Student Organizations and Activities

P. Procedure: STC Fund Raising for Student Activities and Clubs

Q. Policy: TCSG Student Activity Fund

Q. Procedure: TCSG Student Activity Fund

R. Procedure: TCSG Student Grievances

1. Policy: TCSG Academic Appeals

S. Policy: TCSG Student Housing

1. Policy: TCSG Residence Hall Room Entry and Search

T. Policy: TCSG Technical College System of Georgia Student Records Retention Schedule