
Policy Guide
Table of Contents
Southeastern Technical College adopts the policies, procedures, and guidelines developed by the Technical College System of Georgia (TCSG).
Introduction
TCSG
STC
State Board Policies
Enactment of State Procedures
HEOA P2P Unauthorized File Sharing Prevention Compliance
General Provisions
I.
Mission and System of Governance
A.
Policy: TCSG
Mission Statement
A.
Policy: STC
Mission Statement
A.
Procedure: STC
Vision Statement and Strategic Goals
A.
Procedure: STC
Mission Statement Review/Revision Process
B.
Policy: TCSG
Statement of Equal Opportunity
B.
Policy: STC
Statement of Equal Opportunity
B.
Procedure: STC
Statement of Equal Opportunity
C.
State Board
1.
Policy: TCSG
State Board Responsibilities and Authority
a.
Policy: TCSG
State Board Bylaws
a.
Procedure: TCSG
State Board Bylaws
b.
Policy: TCSG
Compensation and Expenses
c.
Policy: TCSG
Ethical Responsibilities
d.
Procedure: TCSG
Revision to State Board Procedure for Approving Technical College Local Board members
2.
Policy: TCSG
President Emeriti
2.
Procedure: TCSG
President Emeritus Designation
3.
Policy: TCSG
Naming of Buildings
D.
Local Board of Directors
1.
Policy: TCSG
Local Board Responsibilities and Authority
1.
Policy: STC
Local Board Responsibilities and Authority
a.
Policy: TCSG
Local Board Bylaws
a.
Policy: STC
Local Board Bylaws
b.
Policy: TCSG
Compensation and Expenses
b.
Procedure: TCSG
Selection of Method for Reimbursement for Board-Related Expenses
2.
Policy: TCSG
Local Board Member Emeritus
E.
Office of the Commissioner
1.
Policy: TCSG
Commissioner Responsibilities and Authority
2.
Policy: TCSG
Agency Strategic Planning
3.
Policy: TCSG
Technical College Accreditation
3.
Policy: STC
Accreditation
4.
Policy: STC
SACS/COC Substantive Change Notification
4.
Procedure: STC
SACS/COC Substantive Change Notification
F.
Technical Colleges
1.
Policy: TCSG
Employment of Presidents
a.
Procedure: TCSG
Appointment of Presidents
2.
Policy: TCSG
Responsibilities and Authority of Technical College Presidents
2.
Procedure: TCSG
Presidential Responsibilities
3.
Policy: TCSG
Strategic Planning
3.
Policy: STC
Strategic Planning
A.
Policy: TCSG
Fiscal Management/Financial Overview
1.
Budget
a.
Policy: TCSG
Annual Budget Requests and Operating Budgets
a.
Procedure: STC
Budget Planning
b.
Policy: TCSG
Transfer of Funds Among Technical Colleges
2.
Accounting
a.
Policy: TCSG
Accounting System
b.
Policy: TCSG
Contract Management
c.
Policy: TCSG
Payroll System
d.
Policy: TCSG
Enterprise Funds
e.
Policy: TCSG
Checking Accounts for Special Projects
f.
Policy: TCSG
Audits
1.
Procedure: TCSG
State Board Audit Resolution Process
g.
Funds Management
i.
Policy: TCSG
Bank Accounts
ii.
Policy: TCSG
Petty Cash Funds
iii.
Policy: TCSG
Georgia Sales and Use Tax
iv.
Policy: TCSG
Cooperative Nonprofit Organizations
iv.
Policy: STC
Cooperative Nonprofit Organizations
v.
Policy: STC
Loss of Property
h.
Policy: TCSG
Personal Checks
h.
Procedure: TCSG
Returned Check Forms
h.
Procedure: TCSG
Debt Collection
Referral Letter to Collection Agency
h.
Procedure: TCSG
Debt Collection
Contract for Collection of College's Unpaid Accounts
h.
Procedure: STC
NSF Checks
i.
Policy: TCSG
Indirect Cost Rate
I.
Policy: STC
Unclaimed Property
j.
Policy: TCSG
Corporate Charge Cards
B.
Policy: TCSG
Purchasing
B.
Procedure: TCSG
Purchasing Bond-Funded Goods and Services
B.
Procedure: TCSG
Purchasing Non-Bond-Funded Goods and Services
B.
Procedure: STC
Purchasing
B.
Policy: STC
Purchasing
C.
Operational Policies
1.
Policy: TCSG
Maintenance for Campus Facilities
1.
Policy: STC
Food and Drink
1.
Policy: STC
Litter
2.
Policy: TCSG
Use of Vehicles
2.
Procedure: TCSG
DOAS Motor Pool
2.
Procedure: STC
Use of College Vehicles
2.
Procedure: STC
Traffic and Parking
3.
Policy: TCSG
Use of Campus Facilities
3.
Procedure: TCSG
Suggested License Agreement Form
3.
Policy: STC
Use of Auditorium Facilities
3.
Policy: STC
Use of Campus Facilities
3.
Procedure: STC
Student Snack Bar and Student Center
3.
Procedure: STC
Use of Auditorium Facilities
4.
Policy: TCSG
Acceptable Computer and Internet Use
4.
Policy: STC
Remote Access
4.
Policy: STC
Computer Use
4.
Policy: STC
Email
4.
Procedure: STC
Privacy Notice to Computer Users
4.
Policy: STC
Website
5.
Policy: TCSG
Use of Telecommunications Equipment
5.
Policy: STC
Controlling Usage of Telecommunications Equipment
6.
Policy: TCSG
Use of Alcohol
6.
Procedure: TCSG
Use of Alcoholic Beverages on Campus
6.
Procedure: STC
Use of Alcoholic Beverages on Campus
7.
Policy: TCSG
Tobacco Use
7.
Policy: STC
Smoking/Smokeless Tobacco
7.
Procedure: STC
Smoking/Smokeless Tobacco
8.
Policy: TCSG
Records Management
9.
Policy: TCSG
Inventory Management
9.
Policy: STC
Inventory Management
9.
Procedure: STC
Inventory Management
10.
Policy: TCSG
Firearms, Weapons, and Explosives Policy
10.
Procedure: STC
Firearms, Weapons, and Explosives
11.
Policy: TCSG
Severe Inclement Weather
11.
Procedure: TCSG
Severe Inclement Weather
11.
Policy: STC
Severe Inclement Weather
12.
Policy: TCSG
Real Property Acquisitions and Leases
13.
Procedure: TCSG
Business Email Archiving, Retention, and Investigation Procedure
14.
Policy: TCSG
Open Records Act
15.
Procedure: STC
Authorized Uses of Equipment and Supplies
D.
Risk Management
1.
Policy: TCSG
Emergency Operations and Safety Plan
1.
Policy: STC
Campus Safety
2.
Policy: TCSG
Campus Safety
3.
Environmental Compliance
a.
Policy: TCSG
Occupational Exposure to Blood Borne Pathogens
b.
Policy: TCSG
Occupational Exposure to Air Borne Pathogens/Tuberculosis
b.
Procedure: TCSG
Post-Exposure Follow-up for Tuberculosis/Airborne Pathogens
c.
Policy: TCSG
Hazardous Materials
c.
Policy: STC
Hazardous Materials
d.
Policy: TCSG
Environmental Protection
d.
Procedure: TCSG
Legal Developments Related to Environmental Compliance in Higher Education
4.
Policy: TCSG
Children or Other Dependents at Work
E.
Intellectual Property
1.
Policy: TCSG
Intellectual Property
1.
Procedure: TCSG
Development of Patentable Devices/Materials or Copyrightable Materials/Media by Technical College/Department Personnel
1.
Procedure: STC
Intellectual Property
1.
Policy: STC
Intellectual Property
F.
Community Relations
1.
Policy: STC
Advertising on the Electronic Sign
2.
Policy: STC
Advertising and Distribution of Materials by Non-College Entities
3.
Policy: STC
Solicitation
4.
Policy: STC
Communication with the Media
5.
Procedure: STC
Visitors
6.
Policy: STC
Public Complaint
6.
Procedure: STC
Public Complaint
1.
Procedure: TCSG
Unlawful Harassment of Staff
2.
Procedure: TCSG
Unlawful Harassment and Discrimination of Students
B.
Policy: TCSG
Recruiting and Hiring
B.
Procedure: TCSG
Intrasystem Recruitment
B.
Procedure: TCSG
Recruiting and Hiring
B.
Procedure: TCSG
Request to Recruit
B.
Procedure: TCSG
Medical and Physical Examination Program Letter
B.
Procedure: TCSG
Official Letter of Employment
B.
Procedure: TCSG
Letter of Notification to Non-selected Applicants
B.
Policy: STC
Recruiting and Hiring
B.
Procedure: STC
Recruitment and Hiring
1.
Policy: TCSG
Verifying Employment Eligibility
2.
Policy: TCSG
Medical and Physical Examination Program
2.
Procedure: TCSG
Medical and Physical Examination Program (MAPEP)
3.
Policy: STC
Faculty, Administrator, and Staff Qualifications
C.
Policy: TCSG
Job Descriptions
D.
Policy: TCSG
Categories of Employment
E.
Policy: TCSG
Verification of Employment
F.
Policy: TCSG
Employment Contracts
G.
Policy: TCSG
Performance Evaluation and Salary Compensation
G.
Procedure: TCSG
Performance Evaluation and Salary Compensation Procedures
G.
Policy: STC
Annual Performance Evaluation
G.
Procedure: STC
Performance Evaluation
H.
Policy: TCSG
Promotions
I.
Procedure: TCSG
Adverse Employment Actions
J.
Policy: TCSG
Reduction in Force
J.
Procedure: TCSG
Reduction in Force
J.
Procedure: TCSG
Competitive Group Plan
J.
Procedure: TCSG
Method of Determining Retention Credits Procedure
K.
Policy: TCSG
Employment of Relatives
L.
Policy: TCSG
Ethical Responsibilities
1.
Policy: TCSG
Political Activities, Election Campaigns
2.
Policy: TCSG
Consensual Relations
M.
Procedure: TCSG
Employee Grievance
1.
Procedure: STC
Employee Grievance
N.
Policy: TCSG
Personnel Files
N.
Procedure: TCSG
Official Personnel Files
N.
Procedure: TCSG
Documents to be Retained in Official Personnel Files
N.
Procedure: TCSG
Documents to be Maintained Separately from Official Personnel Files
N.
Procedure: TCSG
Notification of Purged Records
N.
Procedure: STC
Official Personnel Files
O.
Policy: TCSG
Drug-Free Workplace
P.
Policy: TCSG
Defense and Indemnification
P.
Procedure: TCSG
Defense and Indemnification
Q.
Policy: TCSG
Normal Working Schedule
Q.
Procedure: TCSG
Work Away
R.
Policy: TCSG
Instructional Staff Work Assignments
R.
Procedure: STC
Instructional Staff Work Assignments
R.
Procedure: STC
Faculty Council
S.
Policy: TCSG
Travel
T.
Policy: TCSG
Positive Discipline
U.
Compensation and Related Benefits
1.
Policy: TCSG
Payroll Deductions
1.
Procedure: TCSG
Payroll Deductions
2.
Policy: TCSG
Direct Deposit of Pay
3.
Policy: TCSG
Overtime and Compensatory Time
3.
Procedure: TCSG
State Compensatory Time
3.
Procedure: TCSG
Example of State Compensatory Time
3.
Procedure: TCSG
Fair Labor Standards Act
4.
Policy: TCSG
Flexible Benefits Programs
5.
Policy: TCSG
Retirement
6.
Policy: TCSG
Leave
6.
Procedure: TCSG
Military Leave
6.
Procedure: TCSG
Accrued Leave
6.
Procedure: TCSG
Family and Medical Leave Act Leave
6.
Procedure: TCSG
Leave Donation
6.
Procedure: TCSG
Leave of Absence Without Pay
6.
Procedure: TCSG
Miscellaneous Leave
7.
Procedure: TCSG
FMLA
8.
Policy: TCSG
Staff Development
8.
Procedure: TCSG
Staff Development Procedures
8.
Policy: STC
Staff Development
8.
Procedure: STC
Staff Development
9.
Policy: TCSG
Holidays
9.
Procedure: TCSG
Holidays
9.
Policy: STC
Official Holidays
10.
Policy: TCSG
Workers' Compensation
10.
Procedure: TCSG
Workers' Compensation - Reporting an Accident
10.
Procedure: TCSG
Incident Report Form for Workers' Compensation
11.
Policy: TCSG
Tuition Remission and Reimbursement for Approved Staff Development
12.
Procedure: TCSG
Other Employment
V.
Policy: TCSG
Gifts
W.
Policy: TCSG
Background Investigations
X.
Procedure: TCSG
Workplace Violence
Y.
Procedure: TCSG
Driver Qualification
Y.
Procedure: STC
Driver Qualification
Z.
Procedure: TCSG
Employee Assistance Program
C.
Policy: TCSG
Academic Freedom
C.
Procedure: STC
Academic Freedom
D.
Policy: TCSG
Institutional, General Program and Program Specific Standards
D.
Procedure: STC
Class Schedules
E.
Policy: TCSG
Technical Advisory Committees
E.
Policy: STC
Advisory Committees
F.
Policy: TCSG
Service Delivery Areas
G.
Policy: TCSG
Technical College Calendars
G.
Procedure: STC
Calendar
H.
Policy: TCSG
Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
I.
Policy: TCSG
Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
I.
Procedure: TCSG
A Guarantee of Training to Georgia's Employers
I.
Procedure: TCSG
Claim Report Procedures
J.
Policy: TCSG
Articulation and Transfer
J.
Policy: STC
Advanced Placement
K.
Policy: TCSG
Cooperative Programs with Regents' Institutions
L.
Policy: TCSG
College Campuses
L.
Procedure: TCSG
College Campuses
M.
Policy: TCSG
Live Work Projects
M.
Policy: STC
Live Work Projects
M.
Procedure: STC
Business Office Procedure for Live Work Projects
N.
Policy: TCSG
Non-Credit Instruction
N.
Policy: STC
Non-Credit Instruction
O.
Policy: TCSG
Quick Start
P.
Policy: TCSG
Programs for Adult Literacy
Q.
Policy: TCSG
General Education Development (GED) Testing and Diplomas
R.
Policy: TCSG
Program Approval and Termination
R.
Procedure: TCSG
Approval and Termination Procedures
R.
Procedure: STC
Adding, Deleting, and Revising Programs
S.
Policy: STC
Library Materials Selection
S.
Procedure: STC
Library Materials Selection
T.
Policy: STC
Faculty Responsibilities for Academic and Governance Matters
U.
Policy: STC
Proctoring
U.
Procedure: STC
Proctoring
B.
Policy: STC
Uniforms
B.
Policy: STC
Attendance
B.
Procedure: STC
Uniforms
B.
Procedure: STC
Attendance
B.
Admissions and Assessment
1.
Policy: TCSG
Admissions
1.
Policy: STC
Learning Support
2.
Policy: TCSG
Assessment
2.
Policy: STC
Assessment
2.
Procedure: STC
Assessment
3.
Policy: TCSG
Residency
3.
Procedure: TCSG
Residency
3.
Procedure: TCSG
Waiver of Student
Tuition and Fees
C.
Policy: TCSG
Student Handbooks
C.
Procedure: TCSG
Summary of Student Notification Requirements
D.
Procedure: TCSG
Model Student Conduct Codes
D.
Policy: STC
Student Conduct Code
1.
Procedure: TCSG
Student Disciplinary Policy and Procedure
E.
Policy: TCSG
Drug-Free Schools and Communities Act
E.
Procedure: TCSG
Drug-Free Schools and Campuses Regulations (34 C.F.R. 86) Compliance Checklist
F.
Policy: TCSG
Satisfactory Academic Progress
F.
Policy: STC
Satisfactory Academic Progress
G.
Policy: TCSG
Student Grade Point Average
G.
Policy: STC
Grade Point Average
H.
Policy: TCSG
Academic Standards, Evaluations, and Appeals
I.
Policy: TCSG
Field Trips
I.
Policy: STC
Field Trips
J.
Policy: TCSG
Student Records
J.
Procedure: TCSG
Department Procedures for Student Records
J.
Policy: STC
Student Records
K.
Policy: TCSG
Student Tuition and Fees
K.
Procedure: STC
Books and Supplies
K.
Policy: STC
Student Tuition and Fees
L.
Policy: TCSG
National Emergencies
M.
Policy: TCSG
Student Accident Insurance
O.
Policy: TCSG
Campus Security
O.
Procedure: TCSG
Procedures for Implementation of the Jeanne Clery Disclosure Act
P.
Policy: TCSG
Student Organizations and Activities
P.
Procedure: STC
Fund Raising for Student Activities and Clubs
Q.
Policy: TCSG
Student Activity Fund
Q.
Procedure: TCSG
Student Activity Fund
S.
Policy: TCSG
Student Housing
1.
Policy: TCSG
Residence Hall Room Entry and Search
T.
Policy: TCSG
Technical College System of Georgia Student Records Retention Schedule
II.
Administration
III.
Human Resources
IV.
Academic Administration
V.
Student Affairs