Technical College
System of Georgia
State Board Policies and
TCSG & STC
Procedures Manual
July 1, 2016
Table of Contents
Southeastern Technical College adheres to the policies, procedures, and
guidelines developed by the State Board of the Technical College System of Georgia (SBTCSG).
STC
develops procedures to ensure specific methods are employed to express TCSG
policies in day-to-day operations.
STC Procedures Revised to Align with TCSG Effective July 1, 2016
1.1.
Policy: TCSG
Policy Development, Approval and Review
1.1.p.
Procecure: TCSG
Policy Development, Approval and Review
1.1.p.1.
: TCSG
O.C.G.A. Powers of Board
1.1.p.2.
: TCSG
O.C.G.A. TCSG Powers and Duties
2.
Mission and System of Governance
2.1.1.
Policy: TCSG
Statement of Equal Opportunity
2.1.1.p.
Procedure: TCSG
Statement of Equal Opportunity
2.1.1.p.
Procedure: STC
Statement of Equal Opportunity
2.1.2.
Policy: TCSG
Mission Statement
2.1.2.p.1. Procedure: STC
Vision Statement and Strategic Goals
2.1.2.p.2. Procedure: STC
Mission Statement with Review/Revision Process
2.1.3.
Policy: TCSG
State Board Responsibilities and Authority
2.1.4.
Policy: TCSG
State Board Bylaws
2.1.5.
Policy: TCSG
Compensation and Expenses
2.1.6.
Policy: TCSG
Ethical Responsibilities
2.1.7.
Policy: TCSG
President Emeriti
2.1.7.p.
Procedure: TCSG
President Emeritus Designation
2.1.8.
Policy: TCSG
Naming of Buildings, Grounds or Programs
2.1.8.p.
Procedure: TCSG
Naming of Buildings, Grounds or Programs
2.2.
Office of the Commissioner
2.2.1.
Policy: TCSG
Commissioner Responsibilities and Authority
2.2.2.
Policy: TCSG
Agency Strategic Planning
2.3.1.
Policy: TCSG
Employment of Presidents
2.3.1.p.
Procedure: TCSG
Employment of Presidents
2.3.2.
Policy: TCSG
Responsibilities and Authority of Technical College Presidents
2.3.2.p.
Procedure: TCSG
Presidential Responsibilities
2.3.3.
Policy: TCSG
College Strategic Planning
2.3.3.p.
Procedure: TCSG
College Strategic Planning
2.3.3.p.
Exhibit: STC
STC Strategic Plan
2.3.4.
Policy: TCSG
Technical College Accreditation
2.3.4.p.
Procedure: STC
Accreditation
2.3.5.
Policy: TCSG
Technical College Substantive Change Reporting
2.3.5.p.
Procedure: STC
SACSCOC Substantive Change Notification
2.3.6.
Policy: TCSG
Accreditation Reporting Standards
2.3.6.p.
Procedure: STC
Accreditation Reporting Standards
2.4.1.
Policy: TCSG
Local Board Responsibilities and Authority
2.4.1.
Procedure: STC
Local Board Responsibilities and Authority
2.4.1.
Exhibit: STC
Local Board Bylaws
2.4.3.p.
Procedure: TCSG
Compensation and Expenses
2.4.4.p.
Procedure: TCSG
Local Board Member Emeritus
2.4.5.p.
Procedure: TCSG
Approving Technical College Local Board Members
2.5.2.p.
Procedure: STC
Advertising and Distribution of Materials by Non-College Entities
2.5.3.p.
Procedure: STC
Solicitation
2.5.4.p.
Procedure: STC
Visitors
2.5.5.p.
Procedure: STC
Public Complaint
2.5.6.p.
Procedure: STC
Communication with the Media
2.5.7.p.
Procedure: STC
Freedom of Expression
3.
Administration
3.1.1.
Policy: TCSG
Financial Overview
3.1.2.
Policy: TCSG
Annual Budget Requests and Operating Budgets
3.1.2.p.
Procedure: STC
Budget Planning
3.1.3.
Policy: TCSG
Transfer of Funds Among Technical Colleges
3.1.4.
Policy: TCSG
Accounting System
3.1.4.p.1. Exhibit: STC
Business Procedures Manual
3.1.4.p.2. Procedure: STC
Loss of Property
3.1.4.p.3. Procedure: STC
Unclaimed Property
3.1.5.
Policy: TCSG
Contract Management
3.1.6.
Policy: TCSG
Payroll System
3.1.7.
Policy: TCSG
Enterprise Funds
3.1.8.p.
Procedure: TCSG
State Board Audit Resolution Process
3.1.9.
Policy: TCSG
Bank Accounts
3.1.10.
Policy: TCSG
Petty Cash Funds
3.1.11.
Policy: TCSG
Georgia Sales and Use Tax
3.1.12.
Policy: TCSG
Cooperative Nonprofit Organizations
3.1.12.p.
Procedure: STC
Cooperative Nonprofit Organizations
3.1.13.
Policy: TCSG
Personal Checks
3.1.13.p.
Procedure: TCSG
Debt Collection Contract - College's Unpaid Debt
3.1.14.
Policy: TCSG
Indirect Cost Rate
3.1.16.
Policy: TCSG
Purchasing
3.1.16.p.
Procedure: STC
Purchasing
3.1.16.p.1. Procedure: TCSG
Purchasing Bond-Funded Goods & Services
3.1.16.p.2. Procedure: TCSG
Purchasing Non-Bond-Funded Goods & Services
3.2.1.
Policy: TCSG
Intellectual Property
3.2.1.p.
Procedure: STC
Intellectual Property
3.2.2.p.
Procedure: TCSG
Development of Patentable/Devices or Copyrightable Materials/Media by TCSG/College Personnel or Students
3.2.3.p.
Procedure: TCSG
HEOA P2P Unauthorized File Sharing Prevention Compliance
3.3.1.
Policy: TCSG
Maintenance for Campus Facilities
3.3.1.p.
Procedure: STC
Student Snack Bar and Student Center
3.3.1.p.
Procedure: STC
Food and Drink
3.3.1.p.
Procedure: STC
Traffic and Parking
3.3.1.p.
Procedure: STC
Litter
3.3.2.
Policy: TCSG
Use of Vehicles
3.3.2.p.
Procedure: TCSG
DOAS Motor Pool
3.3.2.p.
Procedure: STC
Use of College Vehicles
3.3.3.
Policy: TCSG
Use of Campus Facilities
3.3.3.p.
Procedure: STC
Use of Auditorium Facilities
3.3.3.p.
Procedure: STC
Use of Campus Facilities for Community Projects
3.3.4.p.
Procedure: TCSG
Acceptable Computer and Internet Use
3.3.4.p.1. Procedure: STC
Computer Use
3.3.4.p.2. Procedure: STC
Privacy Notice to Computer Users
3.3.4.p.3. Procedure: STC
Remote Access
3.3.4.p.4. Procedure: STC
Email
3.3.5.
Policy: TCSG
Use of Telecommunications Equipment
3.3.5.p.
Procedure: STC
Controlling Usage of Telecommunications Equipment
3.3.6.
Policy: TCSG
Alcohol on Campus
3.3.6.p.
Procedure: TCSG
Use of Alcoholic Beverages on Campus
3.3.6.p.
Procedure: STC
Use of Alcoholic Beverages on Campus
3.3.7.
Policy: TCSG
Tobacco Use
3.3.7.p.
Procedure: STC
Smoking/Smokeless Tobacco
3.3.8.
Policy: TCSG
Records Management
3.3.9.
Policy: TCSG
Inventory Management
3.3.9.p.
Procedure: STC
Inventory Management
3.3.10.
Policy: TCSG
Firearms, Weapons, and Explosives
3.3.10.p.
Procedure: STC
Firearms, Weapons, and Explosives
3.3.11.
Policy: TCSG
Severe Inclement Weather
3.3.11.p.
Procedure: TCSG
Severe Inclement Weather
3.3.11.p.
Procedure: STC
Severe Inclement Weather
3.3.12.
Policy: TCSG
Real Property Acquisitions and Leases
3.3.13.p.
Procedure: TCSG
Business Email Archiving, Retention, and Investigation Procedure
3.3.14.p.
Procedure: TCSG
Open Records Requests
3.3.15.
Policy: TCSG
Environmental Protection
3.3.16.p.
Procedure: TCSG
Identifty Theft Prevention
3.4.1.
Policy: TCSG
Emergency Preparedness, Health, Safety and Security
3.4.1.p.1. Procedure: TCSG
Emergency Operations Plan
3.4.1.p.1. Exhibit: STC
Emergency Operations Plan
3.4.1.p.1. Exhibit: STC
Safety and Security Manual
3.4.1.p.2. Procedure: TCSG
Business Continuity Plan
3.4.1.p.2. Exhibit: STC
Business Continuity Plan
3.4.1.p.3. Procedure: TCSG
Exposure Control Plan
3.4.1.p.3. Exhibit: STC
: STC Exposure Control Plan
3.4.1.p.4. Procedure: TCSG
Hazard Communication Program Plan and Hazardous Chemical Inventory
3.4.1.p.4. Exhibit: STC
Hazard Communication Program Plan
3.4.1.p.5. Procedure: TCSG
Clery Act Compliance
3.4.1.p.5. Procedure: STC
Use of Force
3.4.1.P.6. Procedure: TCSG
Mutual Aid
4.
Human Resources
4.1.
Employment Guidelines and Processes
4.1.1.
Policy: TCSG
Recruiting and Hiring
4.1.1.p.1. Procedure: TCSG
Recruitment
4.1.1.p.1. Procedure: STC
Recruitment and Hiring
4.1.1.p.2. Procedure: TCSG
Intrasystem Recruitment
4.1.1.p.2. Procedure: STC
Faculty, Administrator, and Staff Qualifications
4.1.1.p.3. Procedure: TCSG
Interviewing and Selection Guidelines
4.1.2.
Policy: TCSG
Verifying Employment Eligibility
4.1.2.p.
Procedure: TCSG
Verifying Employment Eligibility
4.1.3.
Policy: TCSG
Job Descriptions
4.1.4.p.
Procedure: TCSG
Categories of Employment
4.1.5.
Policy: TCSG
Verification of Employment
4.1.6.
Policy: TCSG
Employment Contracts
4.1.6.p.
Procedure: TCSG
Employment Contracts
4.1.7.
Policy: TCSG
Personnel Files
4.1.7.p.
Procedure: TCSG
Collection, Retention and Release of Employment Records
4.1.7.P.
Procedure: STC
Official Personnel Files
4.1.8.
Policy: TCSG
Instructional Staff Work Assignments
4.1.8.
Procedure: TCSG
Instructional Staff Work Assignments
4.1.8.p.
Procedure: STC
Instructional Staff Work Assignments
4.1.9.
Policy: TCSG
Background Investigations
4.1.9.p.
Procedure: TCSG
Background Investigations
4.1.10.
Policy: TCSG
Reduction in Force
4.1.10.p.
Procedure: TCSG
Reduction in Force
4.2.1.
Policy: TCSG
Working Hours, Overtime, and Compensatory Time
4.2.1.p.
Procedure: TCSG
Working Hours, Overtime, and Compensatory Time
4.2.2.
Policy: TCSG
Official Business Hours and Work Schedules
4.2.2.p.1. Procedure: TCSG
Official Business Hours and Work Schedules
4.2.2.p.2. Procedure: TCSG
Telework and Alternate Work Locations
4.3.
Employee Ethics and Standards of Conduct
4.3.1.p.
Procedure: TCSG
Unlawful Discrimination, Harassment and Retaliation in Employment
4.3.1.p.2. Procedure: TCSG
Employee Sexual Harassment Prevention Procedure
4.3.2.
Policy: TCSG
Ethics and Standards of Conduct for Employees
4.3.2.p.1. Proc: TCSG
Ethical Responsibilities of Employees
4.3.2.p.2. Procedure: TCSG
Consensual Relations
4.3.2.p.3. Procedure: TCSG
Gifts, Honoraria, and Expenses
4.3.2.p.4. Procedure: TCSG
Standards of Business Conduct
4.3.2.p.5. Proc: TCSG
Political Activities and Election Campaigns
4.3.2.p.6. Proc: TCSG
Other Employment Procedure
4.3.2.p.7. Proc: TCSG
Children in the Workplace
4.3.3.p.
Procedure: TCSG
Workplace Violence
4.3.4.
Policy: TCSG
Employment of Relatives
4.4.
Employee Performance Management
4.4.1.
Policy: TCSG
Positive Discipline
4.4.1.p.
Procedure: TCSG
Positive Discipline
4.4.2.p.
Procedure: TCSG
Adverse Employment Actions
4.4.3.
Policy: TCSG
Employee Complaint Resolution Policy
4.4.3.p.
Procedure: TCSG
Employee Complaint Resolution Procedure
4.4.4.
Policy: TCSG
Performance Management
4.4.4.p.
Procedure: TCSG
Performance Management
4.4.4.p.2. Procedure: STC
Performance Evaluation
4.5.1.p.
Procedure: TCSG
Family and Medical Leave Act Leave
4.5.2.p.1. Procedure: TCSG
Miscellaneous Leave
4.5.2.p.2. Procedure: TCSG
Leave Donation
4.5.2.p.3. Procedure: TCSG
Court Leave
4.5.2.p.4. Procedure: TCSG
Annual, Sick, and Personal Leave
4.5.2.p.5. Procedure: TCSG
Authorized and Contingent Leaves of Absence Without Pay
4.5.2.p.6. Procedure: TCSG
Military Leave
4.5.3.p.
Procedure: TCSG
Holidays
4.5.3.p.
Procedure: STC
Holidays
4.6.1.
Policy: TCSG
Medical and Physical Examination Program
4.6.1.p.
Procedure: TCSG
Medical and Physical Examination Program (MAPEP)
4.6.2.p.
Procedure: TCSG
Reasonable Accommodations in Employment
4.7.1.p.
Procedure: STC
STC Travel
4.7.2.
Procedure: TCSG
Driver Qualification
4.7.2.p.
Procedure: STC
Driver Qualification
4.8.
Drug/Alcohol Free Workplace
4.8.1.
Policy: TCSG
Drug-Free Workplace
4.8.1.p.1. Procedure: TCSG
Drug and Alcohol Testing: Non-U.S. DOT and FMCSA Regulated Positions
4.8.1.p.2. Procedure: TCSG
Drug Testing: U.S. DOT and FMCSA Regulated Positions
4.9.
Employee Compensation and Related Benefits
4.9.1.
Policy: TCSG
Retirement
4.9.1.p.
Procedure: TCSG
Retirement
4.9.2.
Policy: TCSG
Flexible Benefits Programs
4.9.3.
Policy: TCSG
Tuition Remission and Reimbursement for Approved Staff Development
4.9.4.p.
Procedure: TCSG
Employee Assistance Program
4.9.5.
Policy: TCSG
Staff Development
4.9.5.p.
Procedure: TCSG
Staff Development Procedures
4.9.5.p.
Procedure: STC
Professional Development
4.9.6.
Policy: TCSG
Defense and Indemnification
4.9.6.p.
Procedure: TCSG
Defense and Indemnification
4.9.7.
Policy: TCSG
Payroll Deductions
4.9.7.p.
Procedure: TCSG
Payroll Deductions
4.9.8.p.
Procedure: TCSG
Direct Deposit of Pay
4.9.9.
Policy: TCSG
Workers' Compensation and Return to Work
4.9.9.p.
Procedure: TCSG
Workers' Compensation - Reporting an Accident
4.9.10.
Policy: TCSG
Promotions
5.
Academic Affairs
5.1.1.p.
Procedure: TCSG
Academic Freedom
5.1.1.p.
Procedure: STC
Academic Freedom
5.1.1.p.
Procedure: STC
Faculty Responsibilities for Academic and Governance Matters
5.1.1.p.
Procedure: STC
Faculty Council
5.1.1.9.
Procedure: STC
Satisfactory Academic Progress
5.1.2.
Policy: TCSG
General Program and Program Specific Standards
5.1.2.p.
Procedure: TCSG
Business Affiliation Agreements
5.1.2.p.
Procedure: STC
Class Schedules
5.1.3.
Policy: TCSG
Technical Advisory Committees
5.1.3.p.
Procedure: STC
Advisory Committees
5.1.4.
Policy: TCSG
Service Delivery Areas
5.1.5.
Policy: TCSG
Technical College Calendars
5.1.5.p.
Procedure: STC
Calendar
5.1.6.
Policy: TCSG
Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
5.1.6.p.
Procedure: TCSG
Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
5.1.6.p.1. Procedure: STC
Credit Hours
5.1.6.p.2. Procedure: STC
Online and Blended Course Credit Hour Assignment
5.1.6.p.3. Procedure: STC
Proctoring
5.1.6.p.4. Procedure: STC
Distance Education Student Privacy
5.1.7.
Policy: TCSG
Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
5.1.7.p.
Procedure: TCSG
Claim Report Procedures
5.1.8.
Policy: TCSG
Articulation and Transfer
5.1.8.p.
Procedure: TCSG
Articulation and Transfer
5.1.8.p.1. Procedure: STC
Advanced Placement
5.1.9.
Policy: TCSG
Program Approval and Termination
5.1.9.p.
Procedure: TCSG
Approval and Termination Procedures
5.1.9.p.1. Procedure: STC
Adding, Deleting, and Revising Programs
5.1.10.
Policy: TCSG
College Campuses
5.1.10.p.
Procedure: TCSG
College Campuses
5.1.10.p.1. Procedure: STC
Library Materials Selection
5.1.11.
Policy: TCSG
Live Work Projects
5.1.11.p.
Procedure: TCSG
Live Work Projects
5.1.11.
Exhibit: STC
Live Work Projects
5.2.1.
Policy: TCSG
Non-Credit Instruction
5.2.1.p.
Procedure: STC
Non-Credit Instruction
5.2.2.
Policy: TCSG
Quick Start
5.2.3.
Policy: TCSG
Programs for Adult Literacy
5.2.4.
Policy: TCSG
General Education Development (GED) Testing and Diplomas
5.3.1.
Policy: TCSG
Academic Governance
5.3.1.p.
Procedure: TCSG
Academic Governance
6.
Student Affairs
6.1.1.
Policy: TCSG
Unlawful Harassment and Discrimination of Students
6.1.1.p.1. Procedure: TCSG
Unlawful Harassment and Discrimination of Students
6.1.2.p.
Procedure: TCSG
Sexual Harassment and Misconduct Policy
6.2.1.
Policy: TCSG
Admissions
6.2.1.p.
Procedure: TCSG
Admissions Requiements
6.2.1.p.1. Procedure: STC
Attendance
6.2.1.p.2. Procedure: STC
Uniforms
6.2.1.p.3. Procedure: STC
Learning Support
6.2.1.p.4. Procedure: STC
Assessment
6.2.2.p.
Procedure: TCSG
Residency
6.3.1.
Policy: TCSG
Student Records
6.3.1.p.1. Procedure: TCSG
Student Records Procedures
6.3.1.p.1. Procedure: STC
Student Records
6.3.1.p.2. Procedure: TCSG
Definition of Directory Information
6.3.2.p.
Procedure: TCSG
Student Records Retention Schedule
6.3.2.p.1. Procedure: STC
Archived Information
6.4.1.
Policy: TCSG
Student Handbooks
6.4.1.p.
Procedure: TCSG
Summary of Student Notification Requirements
6.4.2.
Policy: TCSG
Student Housing
6.4.2.p.
Procedure: TCSG
Residence Hall Room Entry and Search
6.4.3.
Policy: TCSG
National Emergencies
6.4.3.p.
Procedure: TCSG
National Emergencies
6.5.1.
Policy: TCSG
Academic Standards, Evaluations, and Appeals
6.5.1.p.
Procedure: TCSG
Academic Standards, Evaluations and Appeals
6.5.2.
Policy: TCSG
Student Grade Point Average
6.5.2.p.
Procedure: TCSG
Student Grade Point Average
6.5.2.p.1. Procedure: STC
Grade Point Average
6.5.3.
Procedure: TCSG
Student Grievances
6.6.1.
Policy: TCSG
Student Tuition and Fees
6.6.1.p.
Procedure: TCSG
Student
Tuition and Fees
6.6.1.p.1. Procedure: STC
Student Tuition and Fees
6.6.1.p.2. Procedure: STC
College Books and Supplies
6.6.2.
Policy: TCSG
Student Activity Fund
6.6.2.p.
Procedure: TCSG
Student Activity Fund
6.6.3.p.
Procedure: TCSG
Student Organizations/Club Accounts
6.6.3.p.
Procedure: STC
Fund Raising for Student Activities and Clubs
6.6.4.
Policy: TCSG
Satisfactory Academic Progress
6.7.1.
Policy: TCSG
Drug-Free Schools and Communities Act
6.7.2.p.1. Procedure: TCSG
Student Disciplinary
6.7.2.p.2. Procedure: TCSG
Model Student Conduct Codes
6.7.2.p.2i. Exhibit: STC
Conduct Complaint Form
6.7.2.p.2. Procedure: STC
Student Conduct Code
6.8.1.
Policy: TCSG
Field Trips
6.8.1.p.
Procedure: TCSG
Field Trips
6.8.1.p.
Procedure: STC
Field Trips
6.8.2.
Policy: TCSG
Student Accident Insurance
6.8.3.
Policy: TCSG
Student Athletics
6.8.3.p.
Procedure: TCSG
Student Athletics